Grizzly Ranch Community Services District
Agenda

Special Meeting
May 16, 2023 09:00 AM
The Outpost, 300 Club House Dr Portola, CA 96122
 http://www.grizzlyranchcsd.com

Board of Directors
 Vice President Kathryn Roberts • Director John Saefke • Director John Reynolds • Director Stephen Tange • Treasurer Bill Desjardin

Staff Members
 General Manager Larry Smith • Board Clerk Kristen Frasure

RULES AND PROCEDURES OF THIS BOARD

The Board reserves the right to address items out of order as they are listed on the Agenda. 

Any person desiring to address the Board on any item on the agenda may do so during public comment period for that agenda item. 

REASONABLE ACCOMMODATIONS

In compliance with the Americans with Disabilities Act, please get in touch with Grizzly Ranch CSD Staff or Board Directors if you need special assistance to participate in this meeting. Notification 72 hours prior to the meeting will enable us to make reasonable arrangements to ensure accessibility.



  1. Call to Order

    • Roll Call

  2. Consent Agenda
    DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item
    Items listed on the consent calendar are considered routine in nature and may be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately. 

    • Approval of 4/12/23 special meeting minutes

    • Approval of 3.21.2023 GRCSD Board Meeting Minutes

  3. Public Comments
    DiscussionDiscussion Possible ActionPossible Action CommentComment
    Members of the public are invited to address the District on any matter of interest to the public that is not on the agenda for a period of time not to exceed 3 minutes. Pursuant to the Brown Act, the District cannot discuss or take any action on items not listed on the posted agenda but may add to a future agenda matters brought up under public comments for appropriate action at a future meeting
  4. Appointment of new GRCSD Director
    DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item
    • Election of a new GRCSD officer, President
      DiscussionDiscussion Possible ActionPossible Action CommentComment
      • Treasury Report
        DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item
        • DOWL Engineering 
          DiscussionDiscussion Possible ActionPossible Action CommentComment

          Consideration of Final Review of DOWL Engineering Study and consideration of proceeding with rate increases.


          • GRCSD "New Connection Fees" for new construction connections for FY2023-2024
            DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item

            Consideration for the "New Build Connection Fees" to increase or not increase the rate at the time of April 2023 CPI

            • GRCSD Proposed Budget for FY 2023-2024
              DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item

              Consideration and discussion of DRAFT Proposed Budget for FY 2023-2024


              • HOA/GRCSD Roads To Do List
                DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item
                • Yarrow Pond MOU
                  DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item
                  • Consider dissolving the standing Finance Committee
                    DiscussionDiscussion Possible ActionPossible Action CommentComment
                    • Consider eliminating the Zoom video option for all future CSD meetings
                      DiscussionDiscussion Possible ActionPossible Action CommentComment
                      • Request for Relief, Policy # 3175
                        DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item

                        Consider written request for relief from excessive water delivery due to leakage.

                        • Consider adoption of Records Retention Policy #3310
                          DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item

                          Requires an appointment for the role of a "Records Management Coordinator"

                          Possibility of adding this to the Admin Assistant job description.

                          Would require a records inventory to create a records retention schedule

                          State entities are required to inventory their records every 5 years


                          • Consider adoption of Teleconferencing For Board Members Policy # 5080
                            DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item

                            Brown Act Requirement

                            • Future Agenda Items
                              DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item

                              • GRCSD Calendar of scheduled regular meetings for 2023-2024 and adoption of Resolution 2023.2

                              • GRCSD FY 2023-2024 District Special Assessment Certification and adoption of Resolution 2023.01

                              • GRCSD FY 2023-2024 Budget Propsal for Adoption

                              • Adoption of resolution 2023.03 Requesting collection charges on tax roll

                              • Ponds

                              • Business Director Report- Admin

                              • General Manager Report- Water/ Waste water report

                            • Adjournment