Grizzly Ranch Community Services District
Agenda

Regular Meeting
December 05, 2023 09:00 AM
The Outpost, 300 Club House Dr Portola, CA 96122
 http://www.grizzlyranchcsd.com

Board of Directors
 President John Reynolds • Vice-President Kathryn Roberts • Director Stephen Tange • Director Lori Tange • Director Betsy Oltmann

Staff Members
 General Manager Larry Smith • Board Clerk Kristen Frasure

RULES AND PROCEDURES OF THIS BOARD

The Board reserves the right to address items out of order as they are listed on the Agenda. 

Any person desiring to address the Board on any item on the agenda may do so during public comment period for that agenda item. 

REASONABLE ACCOMMODATIONS

In compliance with the Americans with Disabilities Act, please get in touch with Grizzly Ranch CSD Staff or Board Directors if you need special assistance to participate in this meeting. Notification 72 hours prior to the meeting will enable us to make reasonable arrangements to ensure accessibility.



  1. Call to Order

    • Roll Call

  2. Public Comments
    DiscussionDiscussion CommentComment
    Members of the public are invited to address the District on any matter of interest to the public that is not on the agenda for a period of time not to exceed 3 minutes. Pursuant to the Brown Act, the District cannot discuss or take any action on items not listed on the posted agenda but may add to a future agenda matters brought up under public comments for appropriate action at a future meeting
  3. Consent Agenda
    DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item
    Items listed on the consent calendar are considered routine in nature and may be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately. 

    • Approval of November 14, 2023 Special Meeting/ Public Hearing Minutes 

      Approval of September 22, 2023 Regular Meeting Minutes

      .

    • Financial Reports Current period September-October-November 2023 to be approved.

  4. Oath of Office for Appointed Directors
    DiscussionDiscussion CommentComment

    Oath of Office will be recited by the members of the Board of Directors who were appointed in lieu of election by the Plumas County Elections Office.

    • Treasury Report for Current Period -September-October-November 2023
      DiscussionDiscussion Possible ActionPossible Action CommentComment

      Treasurer to report out on investments.

      • General Manager Report
        DiscussionDiscussion CommentComment

        The General Manager will provide an update on Water/ Waste Water, and Strategic Plan.

        • Admin Report Out
          DiscussionDiscussion CommentComment

          The Administrative Assistant will report out on meetings/training attended.

          • Review Policies on Employee Evaluations, and Job Descriptions.
            DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item

            Board has requested to review the policies on Employee Evaluations, Job Descriptions, etc

            • GM Job Description

            • Performance Evaluations and Exit Reviews

            • Administration- consolidation of several job description policies into one.

          • Review Of Reserve Policy and Possible Adoption of Resolution 2023.09 Establishing Reserves
            DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item

            Annual Review of Reserve Policies

            • New Connection Fee Expenditure
              DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item

              Discussion on some possible options for fee expenditures.

              • Wireless Meter Reading

            • Migration From Quickbooks Desktop to Online Version
              DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item

              Quickbooks plans to terminate the desktop version that we are currently using, Board to discuss how to move forward.

              • Notice of Vacancy
                DiscussionDiscussion CommentComment    View Item

                The District has posted a Notice of Vacancy, which will remain posted for 15 days prior to an appointment being made to fill that vacancy.

                • Letter from Auditor and Auditors Report
                  DiscussionDiscussion CommentComment    View Item

                  The Board to review letter and financial report submitted by Robert W. Johnson Accountancy Corporation, the District's Auditors.

                  • Districts Christmas Bonus Discussion
                    DiscussionDiscussion Possible ActionPossible Action CommentComment
                    • Future Agenda Items
                      DiscussionDiscussion CommentComment

                      Any Director requesting an item be added to the next agenda will be recorded here.

                      • Next Regular Meeting Date
                        DiscussionDiscussion CommentComment

                        The next regular Board of Directors Meeting is scheduled to be held March 19, 2023

                        • Adjournment