Grizzly Ranch Community Services District
Minutes
Special Meeting
May 16, 2023 09:00 AM
The Outpost, 300 Club House Dr Portola, CA 96122
http://www.grizzlyranchcsd.com
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Call to Order
The meeting was called to order at 9:00 am by Vice President Kathryn Roberts.
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Roll Call
Present: Vice President Kathryn Roberts, President John Reynolds, Director Stephen Tange
Absent: Director John Saefke
Staff Present: Larry Smith, Carol Logan, Heather Grant
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Roll Call
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Public Comments
Members of the public are invited to address the District on any matter of interest to the public that is not on the agenda for a period of time not to exceed 3 minutes. Pursuant to the Brown Act, the District cannot discuss or take any action on items not listed on the posted agenda but may add to a future agenda matters brought up under public comments for appropriate action at a future meeting
Two members of the public were in attendance, Each of them expressed concern about rate increases, snow removal, and road maintenance. Item was already on the agenda.
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Consent Agenda
Approval of 4/12/23 special meeting minutes
President John Reynolds motioned to approve. Director Stephen Tange seconded the motion.
The motion passed with the following vote:
3 In Favor Opposed
Abstained 1 Absent Recused
Approval of 3.21.2023 GRCSD Board Meeting Minutes
President John Reynolds motioned to approve. Director Stephen Tange seconded the motion.
The motion passed with the following vote:
3 In Favor Opposed
Abstained 1 Absent Recused
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Appointment of new GRCSD Director
Nomination was made by Kathryn Roberts for Lori Tange, nomination was accepted.
Vice President Kathryn Roberts motioned to approve. President John Reynolds seconded the motion.
The motion passed with the following vote:
3 In Favor Opposed
Abstained 1 Absent Recused
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Election of a new GRCSD officer, President
Stephen Tange nominated John Reynolds for Board of Directors President, John Reynolds accepted
Director Stephen Tange motioned to approve. Vice President Kathryn Roberts seconded the motion.
The motion passed with the following vote:
4 In Favor Opposed
Abstained 1 Absent Recused
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Treasury Report
Director Stephen Tange motioned to approve. Vice President Kathryn Roberts seconded the motion.
The roll call vote:
Aye Vice President Kathryn Roberts Aye President John Reynolds Aye Director Stephen Tange Absent Director John Saefke
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DOWL Engineering
No action can be taken until board can review power point from the DOWL study, Item tabled until next meeting 6.20.23
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GRCSD "New Connection Fees" for new construction connections for FY2023-2024
Board requested Larry Smith propose an updated rate for "New Connections"
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GRCSD Proposed Budget for FY 2023-2024
Discussion was held on:
Possible benefits for employees
Replacing Grinder pumps and associated costs
Well 3 Pump 2 reduced volume indicating needs maintance and cost associated,
Consider adopting an Operating Budget
Chair Reynolds would like a forcast for completion of budget items listed in budget that have not yet been completed
Larry Smith stated the 6 Step Tank Installs would be completed by October
Clerk will post "Notice to Approve Budget" for next meeting
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HOA/GRCSD Roads To Do List
Director Tange motioned to decline taking the responsibilty of road maintenance from the GRHOA at this time.
Director Stephen Tange motioned to approve. Vice President Kathryn Roberts seconded the motion.
The motion passed with the following vote:
4 In Favor Opposed
Abstained 1 Absent Recused
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Yarrow Pond MOU
Motion was made to approve MOU for Yarrow Pond, between GRCSD and GRG
President John Reynolds motioned to approve. Director Stephen Tange seconded the motion.
The motion passed with the following vote:
4 In Favor Opposed
Abstained 1 Absent Recused
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Consider dissolving the standing Finance Committee
Discussion was held, all agreed that the Finance Committee has successfully fulfilled its purpose and is no longer necesssary.
Motion to disband finance committee approved.
Director Stephen Tange motioned to approve. President John Reynolds seconded the motion.
The motion passed with the following vote:
all In Favor Opposed
Abstained 1 Absent Recused
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Consider eliminating the Zoom video option for all future CSD meetings
Discussion was held and it was determined that zoom was not ever used by any one, and is more work than is necessary.
Vice President Kathryn Roberts motioned to approve. Director Stephen Tange seconded the motion.
The motion passed with the following vote:
4 In Favor Opposed
Abstained 1 Absent Recused
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Request for Relief, Policy # 3175
Board determined that relief should be granted, delegated to Larry Smith to determine amounts based on relief policy #3175
Vice President Kathryn Roberts motioned to approve. Director Stephen Tange seconded the motion.
The motion passed with the following vote:
4 In Favor Opposed
Abstained 1 Absent Recused
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Consider adoption of Records Retention Policy #3310
Director Stephen Tange motioned to approve. Vice President Kathryn Roberts seconded the motion.
The motion passed with the following vote:
4 In Favor Opposed
Abstained 1 Absent Recused
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Consider adoption of Teleconferencing For Board Members Policy # 5080
President John Reynolds motioned to approve. Director Stephen Tange seconded the motion.
The motion passed with the following vote:
4 In Favor Opposed
Abstained 1 Absent Recused
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Future Agenda Items
GRCSD Calendar of scheduled regular meetings for 2023-2024 and adoption of Resolution 2023.2
No ActionGRCSD FY 2023-2024 District Special Assessment Certification and adoption of Resolution 2023.01
No ActionGRCSD FY 2023-2024 Budget Propsal for Adoption
No ActionAdoption of resolution 2023.03 Requesting collection charges on tax roll
No ActionPonds
No ActionBusiness Director Report- Admin
No ActionGeneral Manager Report- Water/ Waste water report
No Action
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Adjournment
Director Tange Motioned to Adjourn, Chair Reynolds seconds, all in favor- meeting adjourned @ 12:20 pm