Grizzly Ranch Community Services District
Minutes
Regular Meeting
September 22, 2023 09:00 AM
The Outpost, 300 Club House Dr Portola, CA 96122
http://www.grizzlyranchcsd.com

1. Call to Order
   The meeting was called to order at by President John Reynolds.
   
   
   1. Roll Call
      

      Present: President John Reynolds, Vice-President Kathryn Roberts, Director Betsy Oltmann, Director Stephen Tange, Director Lori Tange

      Staff Present: General Manager Larry Smith, Board Clerk Heather Grant

      
      
2. Public Comments

   Members of the public are invited to address the District on any matter of interest to the public that is not on the agenda for a period of time not to exceed 3 minutes. Pursuant to the Brown Act, the District cannot discuss or take any action on items not listed on the posted agenda but may add to a future agenda matters brought up under public comments for appropriate action at a future meeting

3. Consent Agenda  

   1. Approval of 6/20/23 Regular Meeting Minutes

       Approval of 8/14/2023 and 9/12/2023 special meeting minutes 

      .

   2. Financial Reports Current period June, July, August 2023 to be approved

   Director Stephen Tange motioned to approve. Director Lori Tange seconded the motion.
   
   The roll call vote:
   
     Aye   President John Reynolds     Aye   Vice-President Kathryn Roberts     Aye   Director Betsy Oltmann     Aye   Director Stephen Tange     Aye   Director Lori Tange  
   
   
4. Treasury Report for Current Period -June-July- August 2023

   The Treasurer's report is still pending in order to receive the correct financial reports from the CSD office

5. Acceptance of Business Manager Carol Logan ResignationAdd Heather Grant as contact for Plumas Bank Account

   1. Add Heather Grant as a contact person for Plumas Bank Acct.

      Carol Logan's letter of resignation was accepted. The board motioned to add Heather Grant as a contact on the CSD Bank Accounts. 

      Vice-President Kathryn Roberts motioned to approve. Director Stephen Tange seconded the motion.
      
      The motion passed with the following vote:
        5   In Favor         Opposed
           Abstained         Absent         Recused
      
      
6. General Manager Report

   General Manager Larry Smith reported as follows. 

   Personnel- CSD currently has 4 non-seasonal and 1 seasonal employee.

   Operations- a broken ventilation fan was removed from the WTP building

   Grinder Pumps- An alternative replacement has been located at a significant cost reduction, 

   Step Tank  Installations- so far this year there has been 1 completed install, 5 in process, pending homeowner availability, and labor/equipment availability.

   Starlink internet is now operational at the WRF location as the previous internet satellite was taken offline.

   We had zero violations to report in reference to water quality reports.

   We have an upcoming inspection of our storage tank, we will be having divers on sight to complete and make any repairs as needed.

    

7. Review Policies on Employee Evaluations, and Job Descriptions.

   1. GM Job Description

      It was requested that staff make adjustments to this Job description to bring it more closely into alignment with the job being performed. To be finalized at the next meeting.

      
      

   2. Admin Job Description

      Need to condense the 3 different job descriptions associated with this position.  Make sure there is no overlap. To be finalized at the next meeting

   3. Performance Evaluations and Exit Reviews

      Change evaluations to the first meeting of the calendar year, add a second review after 6 months, bringing the evaluation schedule to bi-annually.

8. Review Of Reserve Policy

   The board requested that CSD staff produce a reserve amount to be set for each reserve fund. Funding will be delayed until after the rate change public hearing process.

9. New Connection Fees

   No change was recommended, the possibility of purchasing some type of smart meter reading program to avoid having to dig in the snow to read meters throughout the winter.

10. Personell Training and Travel Policy Review

    The board granted district staff permission to go over budget on the Training and Travel line item, in order to send the Board Clerk to receive her certifications.

11. Future Agenda Items
12. Next Regular Meeting Date

    The next regular meeting for Board of Directors is scheduled for December 19th, 2023 at 9:00 am

13. Adjournment

    Meeting was adjourned at 12:25 pm