Grizzly Ranch Community Services District
Minutes
Regular Meeting
March 19, 2024 09:00 AM
The Outpost, 300 Club House Dr, Portola, CA 96122
http://www.grizzlyranchcsd.com

1. Call to Order
   The meeting was called to order at 9:03 am by President Kathryn Roberts.
   
   
   1. Roll Call
      

      Present: President Kathryn Roberts, Vice President Stephen Tange, Director Betsy Oltmann, Director Lori Tange

      Absent: Director Peter Christoffersen

      Staff Present: Treasurer Bill Desjardin

      
      
2. Public Comments

   There were no public comments

3. Consent Agenda

   1. Approval of December 19th Regularly Scheduled Meeting Minutes 
      

      Approval ofJanuary 12, 2024 Special Meeting Minutes

      Approval of February 22, Special Meeting Minutes

      .

   2. Financial Reports Current period December-January-February 2024 to be approved.

   3. Financial Reports From Previous Reporting Periods - July-Aug-Sept & Oct-Nov-Dec 2023

   Director Lori Tange motioned to approve. Director Betsy Oltmann seconded the motion.
   
   The roll call vote:
   
     Aye   President Kathryn Roberts     Aye   Vice President Stephen Tange     Aye   Director Betsy Oltmann     Aye   Director Lori Tange     Absent   Director Peter Christoffersen  
   
   
4. Treasury Report for Current Period -December-January-February 2023/2024 No Action
5. Budget Review

   The Board requested district staff split the sewer and water revenue into separate accounts to better enable them to see whether the district is in line with the DOWL study's target goals.

6. Review of Reserve Accounts

   1. Reserve Policy

      This line item was tabled to be voted on at the next meeting in June

   2. Recommended funding levels and process

      Discussion was held at length. To be voted on at the next meeting.

   3. Current reserve account standings.

      Current reserves are not yet fully funded, to be addressed at the next meeting.

7. Districts Year End Bonus Policy Discussion

   Policy Adopted after suggested edits.

   Director Lori Tange motioned to approve. Director Betsy Oltmann seconded the motion.
   
   The motion passed with the following vote:
     4   In Favor         Opposed
        Abstained      1   Absent         Recused
   
   
8. Streamline

   No vote needed, the Streamline platform was addressed and introduced to the Board

9. CPS

   District Admin will look into this program more in depth and report back at the next meeting.

10. Invitation From LAFCO

    The Board of Directors were not interested in joining LAFCO.

11. Admin Report Out

    1. Reminder to complete Ethics Training, 700 Statement

       We received our catch-up check from the county 1/19/24

       Nearly all directors are up to date on Ethics training and 700 forms.

12. General Manager Report

    General Manager reported out on district operations and well levels. All wells are recovering their levels. Golf to open May 3, so we expect to see a lot of use from them very soon. Utility Systems Operator Travis Russell just returned from Cla-Val training. He is now able to perform maintenance on the valves which will save the district money, as that service is extremely expensive.

13. Future Agenda Items

    ~Public Hearing for Proposed Budget for FY 2024/2025

    ~Employee Health Plan

    ~CPS Paperless Solutions

    ~Special Assessment Certification and Resolution 2024.1 Establishing Appropriation Limits

    ~Resolution 2024.2 Requesting Collection of Charges on Plumas County Tax Roll

    ~Resolution 2024.3 Establishing Time and Place for Regular Meetings

    ~5 Year Budget Projection

    ~Closed session for Public Employee Performance Evaluation -General Manager

    
    

14. Next Regular Meeting Date

    June 18, 2024

15. Closed Session
    1. Closed Session pursuant to Government Code Section 54957 – Public Employee Performance Evaluation
       
       

       Administrator

       Utilities System Operator

       Operator in Training

       
       

16. Adjournment

    Meeting adjourned at 12:56