Call to Order
The meeting was called to order at 6:00 pm by Director Wanda Carpenter.
1. Roll Call
  
  Present: Director Wanda Carpenter, Director Susan Doran, Director Dan Kearns, Director Roger Cherry
  
  Absent: Director Andy Meyers
2. Pledge of Allegiance
  Led by Director Wanda Carpenter
Approve Agenda
All four board members voted to approve the October 6, 2025 Regular Meeting Agenda
Director Dan Kearns motioned to approve. Director Roger Cherry seconded the motion.

The motion passed with the following vote:
4 In Favor Opposed
Abstained 1 Absent Recused
Public Comments
David- Closed session PG&E- Has there been an offer made to IVCSD from PG&E?
Jamie Little- Not to my knowledge, this is a update from the law firm.
David- Has there ever been a offer?
Jamie Little- Maybe before, But the board is unaware of any offer at this time if a offer has been made.
Approve Meeting Minutes
All four board members voted and approved to table January 15, 2025 Special Meeting Minutes pending follow up on items #4 what meeting minutes was approved, item #10 - #12 with following up on these Agreements and Contracts with updates at the next regular meeting, tabling September 25, 2025 Special Meeting Minutes for corrections, Jessica noticed after agenda was posted she made mistakes on the votes. But board did approve the October 06, 2025 Special Meeting Minutes as is.
Director Dan Kearns motioned to approve. Director Roger Cherry seconded the motion.

The motion passed with the following vote:
4 In Favor Opposed
Abstained 1 Absent Recused
General Manager Report
Utility Operations Manager Report
Charles was asked by the board of directors to start capping sewer lots that the owners could not be reached or IVCSD has no current contact information on. Charles will be sending letters to all businesses that are required to have backflow devices.
Fire Chief Report
CPA Quotes
All four board members voted and approved to move forward with hiring Rick Wood from CSDA.
Director Dan Kearns motioned to approve. Director Susan Doran seconded the motion.

The motion passed with the following vote:
4 In Favor Opposed
Abstained 1 Absent Recused
Quotes for Legal Counsel All four board members voted to table for further discussion. Director Susan Doran motioned to approve. Director Roger Cherry seconded the motion.

The motion passed with the following vote:
4 In Favor Opposed
Abstained 1 Absent Recused
Final Audit Report
All four board members voted and approved the Final Audit Report from Singleton-Auman.
Director Susan Doran motioned to approve. Director Roger Cherry seconded the motion.

The motion passed with the following vote:
4 In Favor Opposed
Abstained 1 Absent Recused
Letter to Plumas Sun
All four board members voted and approved for Director Kearns to draft a letter to bring to the board for approval in response to the misinformation Plumas Sun put in the article they posted on September 6, 2025.
Director Dan Kearns motioned to approve. Director Susan Doran seconded the motion.

The motion passed with the following vote:
4 In Favor Opposed
Abstained 1 Absent Recused
Rent/Use Fees for Pool, Park, and Alternative Use of Property
All four board members voted and approved for Jamie to call IVRPD to set a meeting up to go over where the relationship stands between IVRPD and IVCSD.
Director Dan Kearns motioned to approve. Director Roger Cherry seconded the motion.

The motion passed with the following vote:
4 In Favor Opposed
Abstained 1 Absent Recused
Agenda format
All four board members voted and approved to add on-going issues and concerns for discussion on the agendas moving forward.
Director Dan Kearns motioned to approve. Director Roger Cherry seconded the motion.

The motion passed with the following vote:
4 In Favor Opposed
Abstained 1 Absent Recused
Quote to Repair Second Heating Unit in Temporary Greenville Station
There is additional cost to the original quote of $600.00.
All four board members voted and approved for the quote from Heat Transfer Systems LLC with the additional $600.00 for the two fans and the regular servicing charge. Total of $4,446.00.
Director Susan Doran motioned to approve. Director Roger Cherry seconded the motion.

The motion passed with the following vote:
4 In Favor Opposed
Abstained 1 Absent Recused
Replace Tires on the 2019 GMC 3500
All four board members voted and approved for Jamie Interim GM and Charles Utility Operations Manager to make the decisions on vehicle maintenance.
Director Roger Cherry motioned to approve. Director Susan Doran seconded the motion.

The motion passed with the following vote:
4 In Favor Opposed
Abstained 1 Absent Recused
Changing the Regular IVCSD Meeting days
All four board members voted and approved to table changing the regular meeting from the third Wednesday of the month until more options are explored.
Director Susan Doran motioned to approve. Director Roger Cherry seconded the motion.

The motion passed with the following vote:
4 In Favor Opposed
Abstained 1 Absent Recused
Safety Center
No reportable action.
Susan Neer supporting the CSD with the FEMA Reimbursement Management
All four board members voted and approved to allow Susan Neer to help with the FEMA projects.
Director Dan Kearns motioned to approve. Director Roger Cherry seconded the motion.

The motion passed with the following vote:
4 In Favor Opposed
Abstained 1 Absent Recused
Ad Hoc Committee
All four board members voted and approved to extend the Ad Hoc Committee to allow them time to report final findings.
Director Wanda Carpenter motioned to approve. Director Susan Doran seconded the motion.

The motion passed with the following vote:
4 In Favor Opposed
Abstained 1 Absent Recused
Upper Feather River Regional Water Management Group
Director Dan Kearns Provided a update on him attending the meeting on October 9, 2025. See Notes provided.
Crescent Mills Fire Department
New Billing Software for IVCSD
All four board members voted and approved to allow Jamie and Jessica to look into new Billing Software.
Director Susan Doran motioned to approve. Director Dan Kearns seconded the motion.

The motion passed with the following vote:
4 In Favor Opposed
Abstained 1 Absent Recused
Billing Reductions Rates From the Dixie Fire
Wanda-Discussion regarding the half up rates that were given from August 2021 through September 2024.
Jamie- What's about that meeting, Feather River watershed, one of the first things that came up was. I can't remember her name.
Dan-Trina Cunningham. Talking about being charged full price.
Dan-I thought I heard her complaint was with people, so that was so no, you're right. It was it's basically the ongoing issue of of us charging customers for services that they're not receiving.
Jamie- And there's a resolution section?
Dan- Because we need because we need revenue, right, we've justified charging people. They basically have the options, right? They can either go into temporary status for a small fee. They can cancel, and then have a very large fee if they want to redo it, or they can just keep paying the minimum service fees and, I guess this is just sucks.
David Public comment-I paid my CSD bill this afternoon. 82 bucks says it's a quarterly bill for my building in Taylor's bill and right on a bill that says, this is a half price bill. Am I being charged 50% of what I should be being charged for sewer in Taylorsville?
Jamie-We need to look into that.
Roger-I think that's part of the CUSI system, though, we need to get straightened out.
David Public comment- So from you're losing half of my money you should be getting you could be losing half of a lot of other people' money.
Jamie- There's definitely issues.
Dan-From my understanding, every bill, at least every bill that I have ever received from CSD. It's been If I bring it in and have them look at it, I'm being overcharged.
Roger- That's a problem with the system right now.
David Public comment- You have sewer in Taylorsville. Do you know what you charge monthly sewer in Taylorville?
Dan- The minimum service fee?
Jessica- We don't charge Taylorville monthly. We charge them quarterly at $82.44.
David Public comment- I realize that. quarterly.
Jessica-So I don't know the rates off the top of my head right now. I would have to go and look for our rates.
David Public comment-Well, I've been paying 82 bucks for quite a while.
Jessica- That's what it is.
Roger- So what you're saying is it shows up on your bill and says it's half rate?
David Public comment- That's what it says right a bill.
Wanda- Well, did we not, after the Dixie fire, I don't think I was involved in that right after the fire. It cut all the bills in half.
Jamie- There was a resolution, apparently..
Wanda- To give people a break. Did we ever increase it back to full price? I talked about it, but I don't.
Susan- We talked about it, but I don't remember.
Dan- I don't ever remember bringing it back to full prices.
David Public comment- September 24th 2024 date that's on the agenda here.
Jessica- That is when is when it ended. That is when Adam said to switch it' because I was the billing specialist at that time. And that is when Adam had said that we were going back to full rates. September last year. Yep..
Dan- So we gave everybody a break for the. For three years, and then And then it just automatically went away.
Jessica- Yes.
Roger- And has it.
Jessica- Has what?
Roger- Has it gone back to normal prices?
Jessica- Yeah, right now the system is supposed to be set to be charging the normal rate.
Roger- Was that half the problem with our billing system is because there was half price and that's why you get in the billing system and it didn't know that.
Dan- Did your rates go up after September?
Jessica- Taylorsville bill wouldn't have been affected. The only people that got thehalf off rates was Greenville. And it wasn't everybody. So if your house did not burn down in Greenville, you did not receive a half rate.
Dan-So, if you got a half rate, then that was erroneous.
Jamie- So there a resolution signed somewhere that we know of?
Roger- I do remember something about.
Dan- I remember something about that too. We need to bring this back to another board meeting then. If we have time sensitive. But I think this discussion should roll over to the next agenda. This is one of the biggest issues, this is where I believe a lot of our lack of public trust comes from is that our customers. We're like seemingly arbitrarily charging them and we can't even justify what we're charging them and we don't know what we're charging. And it's like, and how like, we're lucky that anybody pays their bill. Right.
Roger- So we need a table this and also put on their, you know. Oh, I just thought.. to find out what it says on our rate statements, you know, and find out, are we charging half rates? That's what we need to find out for next meeting. Okay. Are we full price or not full price? What are we? Do we know?
Dan- And again, Taylorsville shouldn't have. Been affected in any way.
Jessica- Taylorville shouldn't have been touched.
Wanda- Okay. Who's going to research this and bring back the information to the board when we bring this back up?
Jessica- Christy and I can.
Wanda- Okay great.
Closed Session
1. Conference with Legal Counsel - Existing Litigation Pursuant to Gov. Code Section 54956.9 (d)(1)
  
  Regarding PG&E lawsuit settlement update from Brett Parkinson
  
  Motion to move into closed session by Director Susan, Seconded by Director Roger at 8:10PM
  No information to give the public.
Closed Session
1. Closed Session pursuant to Government Code Section 54957 – Public Employee Appointment
  
  < General Manager > No Reportable Action
Closed Session
1. Closed Session pursuant to Government Code Section 54957 – Public Employee Performance Evaluation
  
  < Interim General Manager >
  All four board members voted and approved to renew Jamie Little JLL, LLC contract for another 6 months.
  Director Susan Doran motioned to approve. Director Dan Kearns seconded the motion.
  
  The motion passed with the following vote:
  4 In Favor Opposed
  Abstained 1 Absent Recused
Adjournment
Motion to adjourned was made by Board Chair Wanda Carpenter at 9:38 pm.