Call to Order
The meeting was called to order at 6:00 pm by President Richard McLaughlin.
Special Meeting of the Beckwourth Peak Fire Protection District
1. Roll Call
  
  Present: President Richard McLaughlin, Director Cary Curtis, Director Larry Smith
  
  Absent: Director Melissa Klundby
  
  Staff Present: Chief Rosevear, Assistant Chief Cameron, District Clerk, Kuhlemier
2. Pledge of Allegiance
  Led by Ely Shaw (sp)
Public Comments
President McLaughlin called for public comment, seeing none.
Consent Agenda
1. Approval of August 7th Meeting Minutes
Correction: Director Klunsby's recused from the position due to her professional position with the state.
President McLaughlin called for public comment, seeing none.
Director Cary Curtis motioned to approve. Director Larry Smith seconded the motion.

The roll call vote:

Aye President Richard McLaughlin Aye Director Cary Curtis Aye Director Larry Smith Absent Director Melissa Klundby
Discussion on the Process of Filling a Vacancy of the Board
1. Announcing Board Member Resignation
  
  Daniel Smith
2. Vacancy Notice
  
  President McLaughlin called for public comment, seeing none.
  1.Direct staff to complete the vacancy notice process for the vacant Board position.
  2. The Board directed staff to create an application form for the vacant position and to post the vacancy in additional areas of the District's boundaries. The Board identified postings at Chillcoot and Portola Post Offices, City of Portola, main headquarters for the District, and the main fire house in Portola.
Board Appointments
President McLaughlin called for public comment, seeing none.
Director Curtis nominated Director Smith as Vice President and McLaughlin as Interim Treasurer.
Director Cary Curtis motioned to approve. Director Larry Smith seconded the motion.

The roll call vote:

Aye President Richard McLaughlin Aye Director Cary Curtis Aye Director Larry Smith Absent Director Melissa Klundby
Adoption of Final, Revised Budget
Board consensus included presenting Board quarterly budget updates.
President McLaughlin called for public comment.
Loyd Murrell, employee, spoke in support of the budget.
Director Cary Curtis motioned to approve. Director Larry Smith seconded the motion.

The roll call vote:

Aye President Richard McLaughlin Aye Director Cary Curtis Aye Director Larry Smith Absent Director Melissa Klundby
Financial Report
President McLaughlin called for public comment, seeing none.
Board consensus directed staff the provide a simplified version of the Treasurer's report, including profit and loss statement, and calling out any anomalies. In the spirit of transparency, Directors are encouraged to meet with staff if any financial questions arise.
Director Cary Curtis motioned to approve. Director Larry Smith seconded the motion.

The roll call vote:

Aye President Richard McLaughlin Aye Director Cary Curtis Aye Director Larry Smith Absent Director Melissa Klundby
Three Year Audit Bid From Robert Johnson Accountancy Corp.
President McLaughlin called for public comment, seeing none.
The auditors will do a close out of Eastern Plumas Rural Fire Protection District and Beckwourth Fire Protection District. The auditors will do a first year audit with Beckwourth Peak Fire Protection District and then every two years with the budget.
The board directed the Chief to work with auditors and bring item back.
Insurance Consultant/Advisor
President McLaughlin called for public comment, seeing none.
Director Cary Curtis motioned to approve. Director Larry Smith seconded the motion.

The roll call vote:

Aye President Richard McLaughlin Aye Director Cary Curtis Aye Director Larry Smith Absent Director Melissa Klundby
Sale of Surplus Fire Apparatus President Richard McLaughlin motioned to approve. Director Larry Smith seconded the motion.

The roll call vote:

Aye President Richard McLaughlin Aye Director Cary Curtis Aye Director Larry Smith Absent Director Melissa Klundby
Forest Service Rental Agreement for Grizzly Station
Chief Rosevear introduced Chief Marty Sentor.
Discussion:
· Back pay from US Forest Service -Sentor to continue to chase back rent, and utilities owed to the District.
· Expired contract
· Use of public funds in maintenance, snow removal, needs, utilities and rents.
· Davis station
· The District’s budget and plans for the fire house.
President McLaughlin called for public comment, seeing none.
Director Curtis motioned:
· The United States Forest Service to vacate the premises as of December 31, 2024;
· Chief Sentor to work on another collaborative plan and bring back to the District;
· Exploration of the Lake Davis Station; and

· USFS to proceed getting back rent, and utilities to recover the District’s loss. Those costs will be billed on January 1, 2025.
It was motioned by Director Curtis, seconded by Vice President Smith, to approve the motion. The motion passed (3-0) by roll call vote. Director Klundby was absent.
Donation of Surplus Breathing Apparatus
President McLaughlin called for public comment.
Ruban, employee, spoke in support of the item.
It was motioned by Director Curtis, seconded by Vice President Smith, to approve the motion. The motion passed (3-0) by roll call vote. Director Klundby was absent.
Eastern Plumas Rural FPD Annexation No Action
Future Agenda Items
Next Meeting
October 2, 2024 at 6:00 pm.
Adjournment
The Board thanked Larry and Duncan for an amazing BBQ.
Adjourned 8:20pm.