Grizzly Ranch Community Services District
Agenda

Regular Meeting
June 18, 2024 09:00 AM
The Outpost, 300 Club House Dr, Portola, CA 96122
 http://www.grizzlyranchcsd.com

Board of Directors
 President Kathryn Roberts • Vice President Stephen Tange • Director Betsy Oltmann • Director Lori Tange • Director Peter Christoffersen

Staff Members
 General Manager Larry Smith • Board Clerk Kristen Frasure

RULES AND PROCEDURES OF THIS BOARD

The Board reserves the right to address items out of order as they are listed on the Agenda. 

Any person desiring to address the Board on any item on the agenda may do so during public comment period for that agenda item. 

REASONABLE ACCOMMODATIONS

In compliance with the Americans with Disabilities Act, please get in touch with Grizzly Ranch CSD Staff or Board Directors if you need special assistance to participate in this meeting. Notification 72 hours prior to the meeting will enable us to make reasonable arrangements to ensure accessibility.



  1. Call to Order

    • Roll Call

  2. Public Comments
    DiscussionDiscussion CommentComment
    Members of the public are invited to address the District on any matter of interest to the public that is not on the agenda for a period of time not to exceed 3 minutes. Pursuant to the Brown Act, the District cannot discuss or take any action on items not listed on the posted agenda but may add to a future agenda matters brought up under public comments for appropriate action at a future meeting
  3. Consent Agenda
    DiscussionDiscussion Possible ActionPossible Action CommentComment
    Items listed on the consent calendar are considered routine in nature and may be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately. 

    • Approval of April 22nd for Special Meeting Minutes

      Approval of QTR 1 Meeting minutes 

    • Financial Reports for Fiscal Year 2023-2024 

  4. Treasury Report for Current Period 2023/2024
    DiscussionDiscussion Possible ActionPossible Action CommentComment

    Treasurer to report out on investments.

    • Reserve Policy Implementation 
      DiscussionDiscussion Possible ActionPossible Action CommentComment
      The Board has requested to review the reserve accounts policy, structure, and funding options.
      • A RESOLUTION ADOPTING THE RESERVE FUNDING BUDGET FOR THE FISCAL YEAR 2024/2025
        DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item
        Recommended funding levels and process
        • Request for Collection of Charges on Tax Roll 
          DiscussionDiscussion Possible ActionPossible Action CommentComment
          • Adopting Resolution 2024.6 Approving Health Benefits Program 
            DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item

            The execution of a memorandum of understanding and authorizing participation in the special district risk management authority's health benefits program. 

            • Proposed Budget for FY 2024-2025 
              DiscussionDiscussion Possible ActionPossible Action CommentComment
              • Approve Appropriation Limits FY 2024.2025
                DiscussionDiscussion CommentComment    View Item

                Resolution 2024.2 approval 

                • Audit Acceptance GRCSD Resolution 2024.4
                  DiscussionDiscussion Possible ActionPossible Action CommentComment

                  Consideration of auditors' agreement and adoption of Resolution 2024.4 Review and approve Robert W. Johnson Letter of Acceptance Resolution 2024.4 Accepting Bid to Provide Annual Audit 

                  • General Manager Report
                    DiscussionDiscussion CommentComment    View Item

                    The General Manager will provide an update on Water/ Waste Water, and Strategic Plan.

                    • Admin Report Out
                      DiscussionDiscussion CommentComment    View Item

                      The Administrative Assistant will report out on District administrative information.

                      • Calendar of Regularity Scheduled Meetings for 2024-2025
                        DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item
                        • Future Agenda Items
                          DiscussionDiscussion CommentComment    View Item

                          Any Director requesting an item be added to the next agenda will be recorded here.

                          • Next Regular Meeting Date
                            DiscussionDiscussion CommentComment

                            The next regular Board of Directors Meeting is scheduled to be held September 18, 2024.

                            • Closed Session
                              DiscussionDiscussion CommentComment
                              • Public Employee Performance Evaluation
                                Closed Session under Government Code Section 54957 – Public Employee Performance Evaluation
                            • Adjournment