Seneca Healthcare District
Agenda

Special Meeting
March 04, 2026 02:00 PM
Lake Almanor Clinic (LAC) Conference Room, 199 Reynolds Road, Chester, CA 96020
 https://senecahospital.org/

Board of Directors
 President Jerri Nielsen • Vice President Shelley Stelzner • Secretary Kenneth Crandall • Treasurer Rich Rydell • Assistant Secretary/Treasurer Sherrie Thrall


RULES AND PROCEDURES OF THIS BOARD

Our Mission: Seneca Healthcare District's mission is to provide our community members and visitors with outstanding health care and quality care through dedicated and compassionate staff, providers, and innovative technology.

We welcome public participation in our meetings. It is customary for members of the public to stand or raise a hand to be recognized by the Board President before speaking on any agenda item. Please state your name for the record and limit comments to three (3) minutes. Written comments should be submitted to the Board Clerk at least twenty-four (24) hours prior to the meeting to allow for distribution.

If you would like to watch the meeting or provide a public comment virtually, as a courtesy you can also access the meeting remotely. You may raise your hand online at any time to indicate that you wish to speak; please wait to speak until you are recognized by the Board President. 

Although the Board strives to offer remote participation, be advised that remote participation is provided for convenience only. In the event of a technological malfunction, the only assurance of live comments being received by the Board is to attend in-person or submit written comments as outlined above. The Board reserves the right to conduct the meeting without remote access if we are experiencing technical difficulties.

Please use the web link below to join the Zoom webinar:

https://us06web.zoom.us/j/84534016754?pwd=flx04td8E6rfLjVaDmWnPPNn2Xwbca.1

Meeting ID: 845 3401 6754   |    Passcode: 144401

Mobile:+16694449171,, 84534016754#,,,,*144401# US

Find your local number: https://us06web.zoom.us/u/kbCJNCPXP5                                                                                              

REASONABLE ACCOMMODATIONS

In compliance with the Americans with Disabilities Act, if you require special accommodations to participate in a board meeting, please contact Seneca Healthcare District at (833) 227-3743, or email board@senecahospital.org within 72 hours prior to a Regular Meeting, or 24 hours prior to a Special Meeting.


  1. Call to Order

    • Roll Call

    • Pledge of Allegiance

  2. Additions or Modifications to, or Deletions from the Agenda
    DiscussionDiscussion Possible ActionPossible Action CommentComment
    • Approval of the Agenda
      DiscussionDiscussion Possible ActionPossible Action CommentComment
      • Public Comments
        DiscussionDiscussion CommentComment
        This is an opportunity for public attendees to address the Board regarding items which are not on the agenda. Please state your name for the record. Comments are limited to three (3) minutes. Written comments should be submitted to the Board Clerk twenty-four (24) hours prior to the meeting to allow for distribution. Under Government Code Section 54954.2 - Brown Act, the Board cannot act on any item that is not listed on the agenda. The Board President may choose to acknowledge the comment. When appropriate, the Board President may briefly answer a question; refer the matter to staff; or move to set the item for discussion at a future meeting.
      • Approval of the January 8th, 2026 (for December 2025) Regular Board Meeting Minutes 
        DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item

        The Board will review for approval, the Minutes of the January 8th, 2026 (for December 2025), Regular Board Meeting as submitted by Deborah Housen, Board Clerk. 

        • Approval of the January 29th, 2026 Regular Board Meeting Minutes
          DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item
          The Board will review for approval, the Minutes of the January 29th, 2026, Regular Board Meeting as submitted by Deborah Housen, Board Clerk. 
          • Staff Reports
            DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item

            1. Chief Executive Officer - Presented by Shawn McKenzie, CEO - Written Report. 
            2. Chief Nursing Officer - Presented by Judith Cline, CNO - Written Report.
            3. Chief Operations Officer - Presented by Brady Haynes, COO - Written Report.     
            4. Information Systems Director - Presented by Ethan Bevan - Verbal Report.
            5. Human Resources Manager - Presented by Shanna Roelofson - Verbal Report.
            6. Marketing/Public Relations Director - Presented by Chelssa Outland - Verbal Report.
            7. SH Foundation Executive Director Report - Presented by Chelssa Outland - Written Report.
            8. Compliance/Privacy/HIM Director - Presented by Charlene Almocera - Written Report - Closed Session.

            • Chief Financial Officer Reports - Steve Boline, CFO
              DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item
              For Approval/Acceptance:
               1. January 2026 Financial Report.
              For Discussion Only: 
               2. Cash Flow Report as of 02/20/2026.
               3. January 2026 R1 Revenue Cycle Report.
               4. Interim Financing and Project Payment Update. 
              • New Critical Access Hospital & Skilled Nursing Facility - Contingency Usage Request 013
                DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item
                Informing of Contingency Usage Request #51, Site improvements at generator/propane tank yard, for an added cost of $174,518.96.

                Once item 51 is approved, Owner's Contingency remains at $1,336,733.33, and Construction Contingency remains at $4,028,581.81.

                Presented by Donna Huntingdale, Building Rx. 
                • New CAH/SNF PG&E Easement
                  DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item
                  Requesting Board consideration/approval of the easement needed by PG&E.


                  Presented by Donna Huntingdale, Building Rx. 

                  • New CAH/SNF - General update
                    DiscussionDiscussion CommentComment    View Item

                    Presented by Donna Huntingdale, Building Rx.

                    • Board Committees
                      DiscussionDiscussion Possible ActionPossible Action CommentComment

                      Assignments

                      A. Board Discussion.
                      B. The Board President will appoint two (2) Board Members to each of its Standing Committees for 2026:

                      1. Strategic Planning Committee
                      2. Finance Committee
                      3. Bylaws Committee

                      The Board President will also establish (4) an ad-hoc Governance Committee to develop a set of Board policies, and appoint two Board Members to serve on the committee.

                      Calendar

                      The Board will discuss and establish official dates for 2026 Board Committee meetings, to be conducted at the LAC -Conference Room at 2:00pm on the suggested dates:

                      1. Strategic Planning Committee - March 19, 2026; June 18, 2026; September 17, 2026;     
                           December 17, 2026.       
                      2. Finance Committee - May 21, 2026. 
                      3. Bylaws Committee - April 23, 2026. 

                      Note: The Bylaws Committee needs to review the standing committee meeting frequency as outlined in the current bylaws and determine whether that frequency is adequate or needs adjustment.

                       4. Governance Committee - August 20, 2026; October 22, 2026 (if needed).

                      • American Hospital Association’s Rural Health Care Leadership Conference 
                        DiscussionDiscussion CommentComment

                        Board President Jerri Nielsen will provide a verbal report regarding key takeaways from the conference held in San Antonio, Texas.

                        • Policies and Procedures
                          DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item

                          Requesting Board Approval. Presented by Charlene Almocera, Compliance/Privacy/HIM Director.

                          • Medical Staff Report
                            DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item

                            Requesting Board approval, Dr. Dana Ware, Chief of Staff, submitted the Medical Staff Appointments as approved at the February 10th, 2026, Medical Executive Staff Meeting.

                            • Closed Session
                              DiscussionDiscussion Possible ActionPossible Action CommentComment
                              • Trade Secrets
                                Government Code §37624.3, Health & Safety Codes §1461 and Code §32155 Hearings.
                                Compliance -  Report on Quality Assurance Committee. Presented by Charlene Almocera, Compliance/Privacy/HIM Director.
                              • Conference with Legal Counsel

                                Government Code §54956.9 – Conference with Legal Counsel.The District has received a claim in connection with the Replacement Critical Access Hospital + Skilled Nursing Facility Project, which is available for public inspection.

                              • Trade Secrets

                                Health and Safety Code §32106 - Report(s) involving Trade Secrets.

                              • Litigation - Pending/Existing Litigation
                                Conference with Legal Counsel - Existing Litigation Pursuant to Gov. Code §54956.9 (d)(1).Simon Renteria v. Seneca Healthcare District, et al.
                                Claim No.: 24-001989 | Case No.: CV25-00084 (Plumas County Superior Court)
                              • Public Employee Appointment
                                Public Employee Appointment (Government Code §54957(b)(1)). Title: Chief Executive Officer
                              • Labor Negotiations Pursuant to Government Code Section 54957.6

                                Conference with Labor Negotiators (Government Code §54957.6).
                                Agency-designated representative: Board President                                  Unrepresented employee: Chief Executive Officer

                            • Report on Closed Session
                              DiscussionDiscussion Possible ActionPossible Action CommentComment

                              The Board President will announce any reportable actions taken during Closed Session.

                              • Future Board Meeting Agenda Topics
                                DiscussionDiscussion CommentComment

                                1. Board Planning Session
                                2. Board Training - document in a Board Policy (to be included in ad-hoc Governance Committee work as established at this meeting)

                                • Next Regular Board Meeting Announcement 
                                  DiscussionDiscussion Possible ActionPossible Action CommentComment

                                  Date:           Thursday, March 26th, 2026
                                  Time:           2:00pm
                                  Location:    Lake Almanor Clinic (LAC) - Conference Room -199 Reynolds Rd., Chester

                                  • Agenda Posting Notice

                                    This agenda has been electronically mailed to the following newspaper publishers, fire districts, public utilities districts, and radio stations for posting:

                                    Plumas Sun
                                    Intermountain News
                                    Hamilton Branch Fire District
                                    Lake Almanor West Fire District
                                    Chester Public Utilities District (CPUD)
                                    KSUE/JDX 5 Radio 

                                    This agenda has been posted at the following public places:

                                    Seneca Healthcare District Hospital - Bulletin Board
                                    Lake Almanor Clinic (LAC) Walk-in - Bulletin Board
                                    U.S. Post Office - Chester Branch 

                                    Certificate of Posting: I, Deborah Housen, hereby certify, I posted the foregoing agenda on the bulletin board, located at the front door entrance of Seneca Healthcare District Hospital, and at the Lake Almanor Clinic Walk-In bulletin board at the front of the entrance, on or before: February 27th, 2026, by Deborah Housen, Board Clerk.