Indian Valley Community Services District- Agenda

Board of Directors
Director Wanda Carpenter • Director Andy Meyers • Director Susan Doran

Public Comment: Non-Agenda Items

The board cannot take action on comments regarding non-agenda items. We do, however, value public input and will consider comments for future action. Comments on non-agenda items are not accepted at special meetings.

Public Comment: Agenda Items

The chairperson or presiding officer shall have the exclusive authority to recognize speakers from the public during the point of discussion and before action is taken for each agenda item within the agenda. Although there is no time limit, comments are respectfully requested to be within 3 minutes per speaker per agenda item.

REASONABLE ACCOMMODATIONS

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the clerk of the Board at 530-284-7224. Notification 72 hours prior to the meeting will enable the IVCSD to make reasonable arrangements to ensure accessibility {28 CFR 35.102.35.104 ADA Title II}

Call to Order
- Roll Call
- Pledge of Allegiance
Public Comments
Discussion Comment
The board cannot take action on comments regarding non-agenda items. We do, however, value public input and will consider comments for future action.The chairperson or presiding officer shall have the exclusive authority to recognize speakers from the public during the point of discussion and before action is taken for each agenda item within the agenda. Although there is no time limit, comments are respectfully requested to be within 3 minutes per speaker per agenda item.
Consent Agenda
Discussion Possible Action Comment
Approval of Meeting Minutes
Discussion Possible Action Comment View Item
- June 2, 2025 Special Meeting Minutes
- June 4, 2025 Special Meeting Minutes
- June 18, 2025 Special Meeting Minutes
- June 19, 2025 Special Meeting Minutes
Plumas County Project Updates (Tracey Ferguson, Planning Director)
Discussion Possible Action Comment View Item
- Indian Valley Public Safety Center Pre-Development and Construction Agreement Roles and Responsibilities (County of Plumas and IVCSD); discussion and possible action
- Building Resilient Infrastructure and Communities (BRIC) Grant Procurement for the Round Valley Reservoir Climate Adaptation and Nature Based Solutions (NBS) Scoping Project; discussion and possible action
- Upper Feather River IRWM North Main Water Use Efficiency, Reliability and Extension California Department of Water Resources Grant Project Completion Report; information only
- Plumas County 2021 Wildfires Long-Term Recovery Plan Proposed Projects and Champions; discussion and possible action
- Plumas County Multi-Jurisdictional Local Hazard Mitigation Plan Update with IVCSD as a Partnering Jurisdiction; information only
Utility Manager Report
Discussion Comment View Item
Update on water and wastewater operations and field activities.
Fire Department Report
Discussion Comment
Fire Department interim Chief to report of fire department operations and field activities.
Approval of Change Order to NST Engineering Contract for Construction Management Services – Public Safety Center Phase I
Discussion Possible Action Comment View Item
Board consideration and possible approval of a change order to the existing contract with NST Engineering to include Construction Management and Inspection services for Phase I of the Public Safety Center Project. Although the Board previously appointed Jeff Morrish as the Project Manager, clarification is needed regarding his current employment status with NST and potential conflicts of interest. The proposed change order reflects updated scope and fee schedules, including time-and-materials charges for civil engineering, testing, inspections, and surveying. This action is intended to align the contract with current project needs and to formalize the path forward in accordance with public and County concerns about transparency and contractual clarity.
Financial Reports Review
Discussion Possible Action Comment View Item
2025-009 Resolution – Umpqua Bank Commercial Card Program
Discussion Possible Action Comment View Item
Adopt a resolution authorizing IVCSD’s participation in Umpqua Bank’s commercial card program and approving related administrative actions.
Staff Use and Rental Terms for District-Owned Utility Trailer
Discussion Possible Action Comment View Item
Discussion and possible action regarding staff use of the District-owned utility trailer, including review and approval of a draft rental agreement, insurance and liability considerations, fair market rental rates, and conditions of use.
The Board will consider authorizing limited private use of the trailer by employees under specific terms to ensure fairness, transparency, and protection of District assets. While staff understands the Board may ultimately choose to surplus the trailer, addressing these use and rental terms now is important to establish clear policy and safeguard District interests in the interim.
Staff seeks direction and/or Board approval to proceed with implementation.
Ordinance Amendment to Add Temporary Shutoff Option and Utility Service Abandonment/Demolition Request Form
Discussion Possible Action Comment View Item
The District has received numerous inquiries regarding the financial burden imposed by existing reinstatement fees following permanent abandonment of utility services. To provide property owners with greater flexibility while protecting District assets and revenue, staff proposes amendments to Chapters 5 and 7 of the District’s Utility Ordinance to introduce a Temporary Shutoff option(with smaller fee) alongside Permanent Abandonment. A new Utility Service Abandonment/Demolition Request form will formalize the process.
If approved, staff will proceed to incorporate the ordinance amendments into the District Code, and adopt the new abandonment form into operational procedures. Staff will communicate the new options and procedures to customers and provide training to relevant staff to ensure smooth implementation. A formal resolution adopting these changes will be presented to the Board for approval at the next regular meeting.
Request for 90-Day Extension on SCDR Agreement Reporting Deadline
Discussion Possible Action Comment View Item
Discussion and possible action to ratify a formal letter requesting a 90-day extension from the California Department of Water Resources (DWR) for financial and project reporting under the Small Community Drought Relief (SCDR) program. The extension is being requested due to staffing changes that have delayed the close-out process. If approved, the Board Chair's letter will be submitted to DWR to ensure compliance and allow for accurate final documentation.
Approval of Memorandum of Understanding (MOU) with Nor-Cal EMS
Discussion Possible Action Comment View Item
The Board will consider approving a Memorandum of Understanding (MOU) between the Indian
Valley Community Services District (IVCSD) and Nor-Cal EMS to formally authorize IVCSD to
provide Basic Life Support (BLS) Non-Transport emergency medical services within the District's
primary response area. The MOU establishes terms for participation in the regional EMS system,
medical oversight, quality improvement, training, recordkeeping, and operational requirements.
2025-011 Resolution Authorizing Interim Fire Chief to Execute Agreements and Approve Operational Transactions
Discussion Possible Action Comment View Item
Discussion and possible adoption of a resolution granting authority to Interim Fire Chief Dennie Wright to sign documents, agreements, and approve operational purchases and transactions on behalf of the Indian Valley Fire Department. The resolution would formalize delegated authority for day-to-day administration, purchasing, and coordination with partner agencies during the interim leadership period.
Adjournment